Deputy City Manager Sanders reviews recent audit of Charlottesville’s housing fund

When Deputy City Manager Sam Sanders joined Charlottesville’s management team last July, he more or less filled a vacancy for a lower position that had been open for a year. 

“I became your housing coordinator right away, because we didn’t have one,” Sanders said at an April 4 work session on the city’s affordable housing policy. “I have been spending a lot of time observing, reviewing, questioning, complaining, evaluating, and testing all of what we do, how we do it, why we do it, and trying to figure out what else we can do to make it all run more smoothly and definitely be run better.”

Around the same time Sanders was clocking into City Hall for the first time, Council had agreed to spend an additional $165,000 to pay the consultant HR&A Advisors to review how the city has spent its affordable housing funds since 2010. Council had a work session with that firm on March 21, but Sanders wanted to share his views. 

See alsoCharlottesville City Council discusses reform for affordable housing fund, March 30, 2022

Sanders’ presentations sought to explain what he feels is needed to position the city to be more effective in attaining its goal to provide more places where people can afford to live (view the presentation)

HR&A found that the city has spent $46.7 million on affordable housing programs since 2010. 

“The question that you should be asking is if that is good,” Sanders said. “The answer is yes, but good is relative, especially because you will never spend enough on affordable housing. I think most communities have found that around this country. Because markets are always changing, there’s always a need to do a little bit more, a little bit more, a little bit more.”

Sanders said the report found that 1,611 affordable units were constructed or preserved and that 640 additional households were served. 

“Can we do better and can we do more?” Sanders said. “The answer is of course you can. But how will that decision get made? How often will you commit more? How much more? And when? Everyone of these questions are critically important to managing a program and knowing the cap helps to manage the many expectations.”

Sanders said there is a need to make sure that the funds are spread around and that many different organizations need to have access. There’s also a need to make sure that Council has accurate data about what has happened to inform future decisions. 

In March 2021, Council adopted the Affordable Housing Plan which calls upon the city to invest $10 million a year for this purpose. A previous goal had been $4 million a year, but a big push for investment in affordable housing was made after the events of the summer of 2017. 

“2020 was clearly a turning point and we see this as the shift to the $10 million being a good number,” Sanders said. “We know that there are a lot of organizations that have already made it clear that $10 million is not enough. Ideally for us internally we look at the face that you endorsed the Affordable Housing Plan at $10 million a year for ten years and it will be our priority to help you get there.” 

Other metrics in the analysis seek to measure the cost effectiveness of funding spent so far. Sanders said that for those organizations who are constructing new units, the cost per unit is higher. However, competitiveness between proposals would encourage those entities to seek out private funding to help leverage city investment. 

“But your priority would also be that they do go look in other places to bring additional dollars to the table so that that number doesn’t continue to grow,” Sanders said. 

There are also demographic measures that seek to determine how funding is meeting equity goals. 

“We only see Black and white as a comparison,” Sanders said. “One thing we have to remember in the equity space is that we make sure we are considering the other minority populations in our community that also deserve attention to be paid to their particular housing situations as well.” 

Review the whole presentation to learn more
Sanders’ questions for City Council

But, funding is one thing. The question is whether the city is managing its programs effectively. Sanders identified several problems. 

“We don’t know how many affordable units still exist from those that we funded,” Sanders said. “That’s accurate. We don’t know even for how much longer they’re going to exist. But we got to do better and there’s work to be done there.”

Sanders said there is not an internal mechanism for the city to keep track. That will take more information from partner organizations that receive the funding. The city needs better tools to ensure compliance. 

“We don’t have the best agreements in play,” Sanders said. “They’re not the comprehensive set of agreements that we would use that would ensure that we could capture the information, that we are denoting who is responsible for reporting said information and on what schedule. That way we can go back to them and get what we want.” 

Sanders used the opportunity to set up a series of long-running questions for Council going forward (view the presentation)

Another question for Council is if they want to come up with an official definition for affordable housing for the city, meaning what level of household income should be served by city funding? 

“I think it is important for us to be able to define it for the community at large,” Sanders said. “It helps our partners understand what that means to you as the Council but it also helps staff understand how to do the work that they’ve been charged to do.” 

Sanders wanted to know what each Councilor thinks about that $10 million for affordable housing. Is it a commitment, or if it is an aspirational goal. 

City Councilors Pinkston and Payne said they expect the city to spend that amount. Mayor Lloyd Snook thought it was more of a goal. 

“I’m willing to average, which makes it a goal, but it’s not a commitment to me,” Snook said. “Furthermore we don’t have the authority to bind future Councils as a commitment.”

Sanders wanted to know if Council wanted to consider whether the land trust model should be a priority. 

“That’s an opportunity for you to add an item to your affordable housing toolbox,” Sanders said. “There are a lot of communities today that are wrestling with the idea of how we can make it more affordable because simply building it isn’t necessarily working it for everyone.”

Sanders said this could take the form of the city setting up its own land trust, or working with the one that is now operated by the Piedmont Housing Alliance after being incubated at the Thomas Jefferson Planning District Commission. 

Councilor Brian Pinkston said thought it could continue to be maintained outside of city government. 

“What I don’t want to do is invest in a bunch of rework if what PHA or whoever has is working as long as we’ve got solid guardrails to ensure that that is being done in a transparent way,” Pinkston said. 

Sanders also said there’s a need for better coordination between the groups that offer support services for homeless individuals. The status quo isn’t enough. 

“We locally with all of our housing providers can acknowledge we have gaps and there is no one in that gap,” Sanders said. “So if there’s no one in the gap, if you’re running a good affordable housing program, you stand in the gap. So what we need to be able to do is figure out how do we get in the gap in the right way with the right resources to successfully close that gap.”

That could be expansion of an existing organization through city funding creating a new one. 

“But you don’t know any of it if you don’t do the assessment work, you don’t do the analysis work, and you don’t ask the questions,” Sanders said. 

Councilor Sena Magill said she would like to see more attention toward homeless individuals. 

“I am getting growingly concerned because regretfully it looks like we are back to numbers it looks like we were before the Crossings opened,” Magill said. 

The Crossings was one of the earliest beneficiaries of the Charlottesville Affordable Housing Fund and was constructed by Virginia Supportive Housing. That agency has partnered with Piedmont Housing Alliance and the Thomas Jefferson Area Coalition for the Homeless on a second facility to be built at Premier Circle on U.S. 29 in Albemarle County at the site of the former Red Carpet Inn. 

Obligations from the recent past

Sanders also briefed Councilors on the reality that future city funds will be tied up to meet the obligations of previously approved projects that include tax rebates such as the one Piedmont Housing Alliance will get for Friendship Court. 

‘Those are going to come for payment beginning with Friendship Court in FY24,” Sanders said. “We estimate it’s going to be roughly $200,000 a year for what that is going to cost the city itself to rebate for those improvements.” 

All of the redevelopment projects underway by the Charlottesville Redevelopment Housing Authority will employ the same mechanism, another cost to the city over years. 

“It’s the same synthetic [tax increment financing] scenario in that whatever tax obligation that would be due would not necessarily be paid and the city would be covering it,” Sander said. 

But what about the definitions of affordable housing. Sanders has this perspective. 

“I always like to say it is not about affordable,” Sanders said. “We don’t need to be focused on the word affordable. Our focus is on the word attainable.” 

Council ran out of time at this work session. Later in the night they would meet again to approve a new Charlottesville Affordable Housing Fund committee, new purposes for the existing Housing Advisory Council, and to allocate projects from the CAHF.

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